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                                                                                           TRƯỜNG ĐẠI HỌC KINH TẾ QUỐC DÂN
                                                                                                  VIỆN ĐÀO TẠO QUỐC TẾ
              NATIONAL ECONOMICS UNIVERSITY - INTERNATIONAL SCHOOL OF MANAGEMENT & ECONOMICS

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ICOF Vietnam tuyển gấp Administrative Assistant

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ICOF Vietnam Company Limited is a subsidiary of Inter-Continental Oils & Fats Group, which belongs to Musim Mas Holdings - a top global merchandiser and distributor, specializing in tropical oils and derivative products.
Musim Mas Holdings: Headquartered in Singapore, we operate globally across the palm oil business spectrum. A privately owned entity, we employ 28,500 people of different nationalities and backgrounds. The marketing arm of our Group is Inter-Continental Oils and Fats (ICOF). Our business activities run the gamut of the palm oil supply chain and sell our products to more than 80 countries around the world.
Website: http://www.musimmas.com/

MAJOR RESPONSIBILITIES
Perform the receptionist responsibilities
  • Answer and process incoming calls
  • Welcome guests
Perform Administrative assistant responsibilities
  • To book and arrange airline ticket, hotel, car and others as requested
  • Manage and ensure the smoothness of office activities: Water ordering, stationery ordering, couriering, buying pantry's items.
  • To manage all tools & equipment (including fixed assets) in ICOF Vietnam office
  • To record and manage petty cash, provide the petty cash weekly report and submit to line manager
  • To coordinate with Admin vendors/suppliers to prepare payment request and follow with Finance team for on time payment.
  • To manage admin incurred cost to ensure expense within budget and to provide monthly report on actual admin expenses.
  • To check all business claims from staffs, assist in preparing travelling reports
  • To coordinate with Corporate Legal Department to fulfil legal matters relating service contracts, PO and company legal documentation.
  • To file, arrange and update checklist for ICOF contracts/legal documents/resolution/decision/policy
  • Facilitate the stamping process, including prepare schedule listing, follow up with Singapore Corporate Secretary team & other parties for stamping approval and go to law firm to get document be stamped.
  • Assist in submitting document to tax department, Social Insurance department and other related authorities.
  • To assist HR department in recruitment activities
  • Other tasks as assigned
JOB REQUIREMENTS
- Bachelor in Business or Commerce
- Good computer skills
- Good oral and written communication in both English and Vietnamese
- Ability to think independently, generate new ideas and suggest improvements
- Accurate and detail oriented
- Good time management skill and work efficiency with ability to work under pressure
- Ability to prioritize and take ownership of responsibility
- Strong customer oriented

Work location: Hoan Kiem, Hanoi
Work time: Full-time from Monday to Friday

Please send CV to Ms. Huong (thanhhuong.nguyen@icofgroup.com) or call 0979 891 801 for more detail.

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